Visa Information

Visa letters will only be issued to

  1. People the organization knows (notification by one of the member included in the organization is required).
  2. Speakers/Presenters in the main conference and the co-located workshops
  3. Committee members
  4. Attendees who have paid their registration fee in full

In case of the fourth category, we may request additional documents and/or certificates to validate the claimed information and to judge whether the attendees are expected to attend such scientific and technical conferences. If we would not be confident about the claimed information or their attendance, we would not issue the invitation letters.

The information on how to apply for a Visa to enter Japan can be found on the following websites.

To request a Visa Support Letter

Please send an email to specifying in the body of the mail the following data:

  • Full name (as written in the passport)
  • Affiliation: organization/company name
  • Mailing address
  • Telephone number
  • Fax number
  • Nationality
  • Birth date
  • Place of birth
  • Female/Male
  • Passport number and passport expiration date
  • Are you a speaker/presenter? (Yes or No)
  • Name of session/paper/workshop you are speaking/presenting
  • Itinerary(date, activity plan, accommodation)
  • We will send the letter via e-mail. Do you need a hard copy?
    (it will take time)

Electronic letters will be issued promptly upon verification of paid registration. Original signed letter via regular mail has to be previously required.

Requst for a Visa Support Letter !

Invitation letters will state the following facts:

Conference dates, title, location Whether the requester is a committee member, speaker, presenter or attendee The requester has paid the required registration fee in full

Note: Invitation letters will not be issued to requesters who have not previously paid the registration fee.

Local Visa Team

Naoki Fukuta Shizuoka University
Takeshi Morita Keio Univesity

Our Message

Since we have received many requests now, we may take a few days to respond your request. However, if you don't have any response from us for a week, please send us your request again.



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